Surgery Coordinator

Honolulu, HI 96814

Posted: 10/23/2023 Employment Type: Direct Hire Job Category: Admin/Clerical, Medical Admin Job Number: 21073

Job Description

Bishop & Company is seeking a Surgery Coordinator for an established organization in Honolulu, HI.  

Surgery Coordinator



The Surgery Coordinator is responsible for assisting the patient with all aspects of pre-operative preparations in order to promote patient confidence in their medical care and to make the surgical experience as smooth as possible; acts as a liaison between the office, surgical facility, patient and primary care physicians.

  • High school diploma or equivalent; some college preferred.
  • Two years’ experience in a surgical specialty practice, ophthalmology preferred.
  • C.O.A. helpful, but not required.
  • Excellent communication and interpersonal skills.
  • Strong organization with attention to detail.
  • Analytical problem-solving skills.
  • Demonstrated ability to meet deadlines.
  • Ability to work independently and as a team member.
  • Demonstrated computer literacy.
  • Capability of meeting patient surgical scheduling volumes as established by the practice administrator.

  • Acts as an effective liaison between the patient, surgeon, co-managing optometrist, primary care physician, the surgical facility and anesthesia group in all aspects of pre-operative preparations.
  • Schedules all patient surgeries and pre-operative appointments, including those with ophthalmologist, optometrist, co-managing optometrist or technician.  May also need to schedule/coordinate appointments with primary care physicians for pre-operative clearance.  (Including 3-day neighbor island scheduling)
  • Prepares cost estimates for patients of all surgical related fees, taking into consideration various health care plans, co-payments and deductibles.
  • Counsels patients on pre and post-operative surgery instructions, instructs patients on eye drop regime
  •  Assists patients in understanding and signing all necessary consent forms.
  • Acts as a liaison between patients, clinical staff and pharmacies to get eye drops and medications called in timely.
  • Dispenses pre-operative mediations in office as needed.
  • Schedules post-operative appointments as appropriate.
  • Arranges patient transportation if necessary.
  • Notifies patient of all scheduled appointments. Reminder calls accordingly.
  • Prepares surgery folders and post-op kits.
  • Sends appropriate H&P forms, labs, EKGs, and radiology needs to primary care physician.  Follows up with missing H&P forms from primary care physician prior to surgery.
  • Collects and forwards all pertinent information for upcoming surgery, such as bookings, lens orders, insurance, H&Ps, and signed consent forms, and transfers to surgical facility and anesthesia group.
  • Answers all telephone and email inquiries from patients, their families, or primary care physicians concerning surgery and/or related concerns.
  • Contacts patient three days prior to surgery advising them about starting the eye drops, their arrival time at the surgery facility, answering any questions.
  • Prepares surgery charts for surgeon, at least 1 day prior to surgery.
  • Upon completion of surgery, verifies operative reports and scans into electronic medical record, enters IOL and other surgery information into patient’s medical record.
  • Collects premium service fees from patients at 1 day follow up appointments.
  • Performs other tasks as assigned.

Additional Information:
  • Position Type: Direct Hire Opportunity
  • Pay: $22-25/hr, depending on experience
  • Location: Honolulu, HI 96814
  • Parking: Provided
  • Schedule: Full time, Monday – Friday, 7:30am – 4:30pm Occasional Overtime


Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii, with emphasis on executive search, direct hire, temp to hire, and temporary/contract staffing. We charge no fees to our placed candidates and our temporary/contract employees. Our client services are 100% guaranteed.


Please forward resumes to:

Bishop & Company

(or Email:

Phone: 808-839-2200

Fax: 808-839-4844



***No relocation, In-state applicants only. Must be available to interview immediately.***

Location: Honolulu, HI

Equal Opportunity Employer – Disability and Veteran

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