Project Coordinator (Lahaina, Maui)

Honolulu, HI 96813

Posted: 01/30/2024 Employment Type: Direct Hire Job Category: Engineering/Construction Job Number: 21215

Job Description

Job Description Bishop & Co. is seeking an Project Coordinator for an excellent construction  client.

The project Coordinator provides support to the Project Manager, Project Engineer, and Superintendent.  Prepares and tracks required project documentation.  Ensures all documents are properly distributed, filed and maintained.      

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following. Other duties may be assigned.

Company Records
  • Ensures maintenance of company records and project documentation including the following:
  • Construction Contracts / Contract Documents
  • Construction Change Proposals, Directives & Change Orders 
  • Subcontracts
  • Delivery Tags 
  • Logs
  • Insurance Certificates 
  • Lien Releases
  • Safety Records
  • Maintains record sets of contract documents
  • Maintains Contractor insurance document file
  • Permits
  • Inspection & Testing Reports
  • Bonds
  • Purchase Orders
  • Timesheets
  • Correspondence
  • Invoices
  • Payment Applications
  • Meeting Minutes
  • Closeout Reports
  • Warranties
  • Maintains Hard Contract change order log and update as necessary
  • Distributes Bulletins / Construction Documents
  • Reconciles pay applications
  • Prepares hourly and salary timesheets and forwards to office manager for processing.
  • Ensures timesheets are accurate and submitted timely
General Administration
    • Codes, logs and forwards approved invoices for payment
    • Takes and distributes minutes at Owner/Architect/Contractor meetings
    • Assists with special assignments as required
    • Performs general reception duties for the project
    • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
    • High school graduate or experience equivalent to 4 or more years working in the Construction field
    • Experienced in computer software: Microsoft Word, Excel, e-mail, some Sage Timberline
    • Must be well organized
    • Ability to type 50 wpm
Salary range - $40,000 - $50,000 Annually with great benefits!  Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii.  We charge no fees to candidates and our client services are 100% guaranteed.

Please forward resumes to: 
Bishop & Company 
Phone: 808-839-2200 

Equal Opportunity Employer – Disability and Veteran 

Job Requirements

Administrative Assistant
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