Project Assistant

Honolulu, HI 96813

Posted: 08/21/2023 Employment Type: Temporary Job Category: Technical Job Number: 20948

Job Description

Bishop & Company is seeking candidates with strong administrative and organizational skills for Project Assistant with our client in IT industry. This is a full-time, hybrid W2 contract opening. 

The Project Assistant plays a crucial role in providing administrative and clerical support to ensure the smooth operation of the project team. This position requires a high level of organizational skills, attention to detail, and the ability to multitask effectively. The Project Assistant typically works closely with executives, managers, and other team members to facilitate efficient communication and workflow within the organization.

Key Responsibilities of the Project Assistant  include: 
  • Answer phones, responding to emails, managing correspondence. 
  • Schedule appointments, meetings, and conferences, and coordinate logistics such as travel arrangements, accommodations, and meeting room bookings. 
  • Maintain and update various databases, spreadsheets, and records, ensuring accuracy and confidentiality of information. 
  • Prepare and edit documents, reports, and presentations, utilizing word processing, spreadsheet, and presentation software.
  • Assist in the preparation and distribution of meeting agendas, materials, and minutes.
  • Handle incoming and outgoing mail, including sorting, distributing, and filing documents.
  • Manage office supplies, inventory, and equipment, and coordinate repairs and maintenance when necessary.
  • Assist in the coordination and execution of special projects and events, including arranging logistics, managing registrations, and coordinating with vendors.
  • Provide administrative support for HR-related tasks such as maintaining employee records, processing paperwork, and coordinating new employee onboarding.
  • Collaborate with cross-functional teams and departments to facilitate effective communication and information flow.
  • Maintain confidentiality and handle sensitive information with professionalism and integrity.
  • Develop and maintain a comprehensive filing system, ensuring efficient document storage and retrieval.
Qualifications and Skills:
  • High school diploma or equivalent; additional education or certification in office administration or related field is a plus.
  • Proven experience as an administrative assistant or in a similar role, demonstrating strong organizational and multitasking skills.
  • Proficient computer skills, including MS Office (Word, Excel, PowerPoint), email management, and internet research.
  • Excellent verbal and written communication skills, with the ability to interact effectively with individuals at all levels of the organization.
  • Strong attention to detail and problem-solving abilities.
  • Ability to prioritize tasks and work independently, with minimal supervision, while also being a collaborative team player.
  • Exceptional time management skills and the ability to meet deadlines.
  • Professional demeanor, with a positive attitude and strong work ethic.
  • Discretion and ability to handle confidential information with tact and integrity.
  • Strong organizational and planning skills, with the ability to anticipate needs and proactively address issues.

Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii, with emphasis on executive search, direct hire, temp to hire, and temporary/contract staffing . We charge no fees to our placed candidates and our temporary/contract employees. Our client services are 100% guaranteed.


Please forward resumes to:

Bishop & Company

Phone: 808-839-2200


Equal Opportunity Employer – Disability and Veteran
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