Operations Support/Bookkeeper

Honolulu, HI 96817

Posted: 05/29/2024 Employment Type: Temp-to-Hire Job Category: Accounting, Admin/Clerical Job Number: 21428

Job Description

Operations Support/Bookkeeper

Bishop & Company is seeking a skilled and detailed oriented Operations Manager/Bookkeeper to manage the operational and financial aspects of a non-profit organization in Iwilei.
SUMMARY:  The Operations Support/Bookkeeper provides operational services to the organization which manages total assets of $2,500,000 - $3,000,000 and has an annual budget of $1,200,000. Transactions include donations and membership dues, general contributions, fundraising event sponsorships and tickets, product sales and auction income, investments, donations of stock or non-cash assets, grants or restricted contributions, and other means of charitable support.
The responsibilities of this position form the foundation from which all programs, projects and financial transactions are based.  Accuracy, good communication skills, timeliness, reliability and organization are essential attributes.  The ability to manage multiple responsibilities while working independently and meeting regular deadlines is required.
  • Bookkeeping Support (30%):
    • Review and prepare coding and classifications for weekly bookkeeping, including accounts payable and deposits.
    • Reconcile donation information between accounting records and donor records;
    • Reconcile grant and temporarily restricted fund balances with substantiation documentation for grant records, donor records, accounting records and overall tracking;
    • Prepare and file monthly and annual General Excise tax returns;
    • Prepare schedule of furniture and equipment inventory;
    • Prepare documentation accountant for audit and income tax purposes;
    • Assist with preparation of annual Form 990 prepared by accountant;
    • Other services as needed to assist Executive Director and/or the board Treasurer in their required duties.
  • Administrative Support (30%):
    • Prepare and file annual corporate filing with State Department of Commerce and Consumer Affairs (DCCA);
    • Prepare and file annual non-profit organization registration with State Attorney General;
    • Prepare schedules, research options and make payments for general and commercial liability, directors’ and officers’ liability, and other corporate insurance;
    • Prepare financial statements for grant reports;
    • Prepare program and project budgets and assist in the preparation of the overall Foundation budget under the direction of the Executive Director;
    • Document operating procedures and tasks for weekly, monthly and annual bookkeeping and operations. The documentation will include steps for intake, data entry, tracking, reconciling and reporting; segregation of duties; reconciling with accounting, preparing for audit and compliance actions, and ethical handling of all financial data and transactions;
    • Review and recommend updates to Personnel Policies and Procedures, and contribute to updates to the personnel manual;
    • Assist in staff training to provide reliable adherence to policies and procedures necessary for safekeeping of business assets, prudent and ethical handling of financial information and compliance with policies and regulations.
  1. Office Administration (30%):
    • Oversee office administration, including maintaining files, answering telephone, email and personal contacts, maintaining office equipment and capital investments, monitoring and purchasing office supplies and stationery, office space management, and scheduling for Executive Director;
    • Assist with event planning and management for fundraising and programs of the Foundation, including tracking RSVPs and payments for special events and tours; sending out acknowledgements, receipts and orders; maintaining donor files; following up with members and customers to verify data via phone, e-mail or letters;
    • Assist with communications and public outreach, through contributing to Foundation publications, such as newsletter, website, or special mailings;
    • Compile program and project feedback from surveys or other correspondence;
    • Develop and maintain contact database for associated and partner organizations.
  2. Other duties as assigned (10%)
    • Bachelor degree in Accounting, Business Administration or related field
    • 3-5 years accounting, bookkeeping or related experience, with preference for experience in nonprofit accounting
    • Experience with accounting software, data management systems and Excel
    • Prepare accurate and timely financial reports and supplemental information for responsible financial management, budgeting, timely payments and deposits and decision-making
    • Computer proficiency in a Windows environment and ability to perform tasks in QuickBooks, Excel, MS Word and data management applications
Additional Information:
  • Job Type: Temp-hire
  • Pay: $20 - $35/hour ($41,600 - $72,800 annually for full- time), depending on qualifications, experience and scope of responsibilities.
  • Location: Iwilei
  • Parking: provided
  • Benefits: Bishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify!
  • Benefits when hired on: Employee benefits are pro rata based on hours worked including paid leave (vacation and sick) accumulated at 13.36 hours per month (full time) or 7 hours per month (part-time). Paid holidays for regularly scheduled work hours that fall on a scheduled holiday are included. Performance evaluation is conducted at the completion of three months of service and annually thereafter.
Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii.  We charge no fees to candidates and our client services are 100% guaranteed.
Please forward resumes to: 
Bishop & Company 
Phone: 808-839-2200 
Website: http://www.bishopco.net/ 
Location: Honolulu, HI 
***No relocation, In-state applicants only. Must be available to interview immediately.***
Equal Opportunity Employer – Disability and Veteran 
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