Office Manager - Maui

kahului, HI 96793

Posted: 09/09/2024 Employment Type: Direct Hire Job Category: Admin/Clerical, Middle Management Job Number: 21613

Job Description


#21613
Office Manager

Bishop & Company is seeking an Office Manager for a seafood distribution company in
Kahului, Maui.

Responsibilities:
  • The Office Manager plays a crucial role in ensuring the smooth and efficient operation of the
    office within a fast-paced seafood distribution environment.
  • This position oversees daily administrative functions, coordinates office activities, and supports management and staff.
  • Key responsibilities include managing office supplies and inventory, communicating with vendors and customers, and maintaining accurate records and documentation.
  • The Office Manager will also assist in preparing reports, managing schedules, and ensuring that all office procedures comply with company policies and industry regulations.
  • This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic setting.
  • The Office Manager must be a proactive problem solver capable of managing a variety of tasks while supporting the company's overall goals. Strong communication skills are essential, as this role involves coordinating with different departments and facilitating smooth communication across the organization.

Essential Functions:
  • Provide general administrative and clerical support, including mailing, scanning, faxing, and
    copying documents.
  • Assist in maintaining office filing and storage systems.
  • Maintain inventory of office supplies and place orders when necessary.
  • Handle incoming calls, emails, and other communications, redirecting them when appropriate.
  • Assist in the onboarding process for new employees.
  • Liaise with internal staff at all levels.
  • Perform basic customer service functions, like answering questions or responding to inquiries.
  • Manage order delivery timeliness. Invoice clients and process payments.
  • Become experts on company products and services. Communicate customer feedback.
  • Process daily accounting, including reconciliation of payable accounts, tracking, and managing
    inventory.
  • Compile sales reports and monitor sales efforts.
  • Receiving and processing purchase orders. Issuing sales transaction invoices.
  • Verifying orders, including customers' personal information and payment details.
  • Contact customers by phone or email to answer queries and obtain missing information.
  • Maintaining and updating sales and customer records.
  • Directing feedback from customers to relevant departments.
  • Identifying new products to add to those on offer.
  • Supporting the sales department with other administrative tasks, if requested.
  • Staying current on social media trends and creating ideas that can help tell our story.
  • Brainstorming new and creative growth strategies through digital marketing.
  • Understand content management and how to post through Facebook and Instagram.
  • Development of brand identity, awareness, and online reputation.
  • Assisting in various projects, such as launching new products and marketing campaigns.
  • Conduct market research to understand the marketing needs of the organization better.
  • Overseeing all digital marketing tools for an email campaign and social media content.
  • Analyze sales data and prepare data reports in a clear format.

Minimum Qualifications:
  • High school diploma: A college degree is preferred. A minimum of two years of warehouse or inventory management supervisory experience is required.
  • A valid driver’s license is required.
  • Must be able to communicate agendas and messages both verbally and in writing effectively.
  • Competent in computer skills: Microsoft Office Applications (Excel, Word, and Outlook).
  • Excellent written, verbal, analytical, and math skills.
  • Ability to work efficiently under pressure, meet deadlines, and maintain a high degree of judgment, especially when working with confidential information.

Physical Demands:
  • The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
  • Reasonable accommodations may be made to enable individuals with
    disabilities to perform these functions.

Working Conditions:
  • The employee in this position works primarily in the office and warehouse with the following characteristics:
    Office- moderate to light levels of office noise
    Warehouse – ambient temperature, non-air conditioned
    Fluorescent lighting
  • Operations hours are from Monday, Wednesday to Saturday (days/wk.); long hours required
    Hours may vary due to business needs and holidays.

Additional Information:
  • Job Type: Direct-hire opportunity  
  • Salary: $50-60k DOE
  • Location: Kahului , Maui
  • Benefits: Bishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify!
Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii.  We charge no fees to candidates and our client services are 100% guaranteed.
Please forward resumes to: 
Bishop & Company 
Phone: 808-839-2200 
Website: http://www.bishopco.net/ 
 
Location: Honolulu, HI 
 
***No relocation, In-state applicants only. Must be available to interview immediately.***
 
Equal Opportunity Employer – Disability and Veteran 
 
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About kahului, HI

Embark on your next career adventure in Kahului, Hawaii! This vibrant town nestled on the island of Maui offers a perfect blend of tropical beauty and abundant job opportunities. Imagine waking up to breathtaking views of Haleakalā National Park or spending your weekends exploring the renowned Maui Arts & Cultural Center. From indulging in fresh poke bowls to experiencing the rich Hawaiian culture at the Alexander & Baldwin Sugar Museum, Kahului has something for everyone. Don't miss out on the chance to join top companies in this paradise. Explore our job listings today and take the first step towards a rewarding career in Kahului, Hawaii!