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Executive Assistant

New York, NY 10169

Posted: 02/12/2019 Employment Type: Direct Hire Job Category: Admin/Clerical Job Number: 17033

Are you a professional, detail oriented, and adaptable self-starter with a strong work ethic? Do you love taking on new responsibilities and challenges? Bishop & Company is seeking qualified candidates for an Executive Assistant opportunity for an organization in the Downtown area.

 

Executive Assistant #17033

The Executive Assistant is responsible for supporting the Executive Vice President and executive management team. The Executive Assistant must possess a strong sense of discretion, diplomacy, and judgement due to exposure to highly confidential information.

Requirements of an Executive Assistant:
  • At least five years of previous EA experience. Paralegal or commercial real estate a plus.
  • Bachelor’ s Degree in Business Administration or equivalent experience.
  • Ability to work in a fast-paced, dynamic environment while successfully managing multiple tasks and deadlines.
  • Ability to independently solve problems, exercise sound judgement, and maintain confidentiality.   
  • Strong written and verbal communication skills, with proven ability to communicate professionally with individuals at all levels, internally and externally.
  • Strong attention-to-detail, time management, and organization skills.
  • Proficient in Word, Excel, PowerPoint, and Outlook, Photoshop/InDesign.

 

Responsibilities of an Executive Assistant:  
  • Arrange meetings, conference calls, and events; coordinate meeting logistics and prepare materials in advance.
  • Manage daily calendars for executive team, create and monitor complex plans and schedules.
  • Facilitate communication by responding to requests for information and inquiries.
  • Draft and prepare correspondence, announcements, presentation, and reports for internal and external use.
  • Manage the overall appearance of the office, ensure office is clean and fully stocked.
  • Manage office supplies and track inventory.
  • Coordinate international and domestic travel arrangements.
  • Assist with projects and transactions including administrative details, maintaining contract timelines and document delivery.
  • Researches, prepares, and coordinates materials for projects.
  • Greet all visitors and vendors; assist with client contacts and support.
  • May code and pay vendor invoices.
  • Other duties and projects as assigned.

 

Additional Information for the Executive Assistant:
  • This is a full-time, direct hire opportunity.
  • Occasional weekends and evening work may be required.
  • Located in Downtown Honolulu.
  • Bishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify!

 

Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii, with emphasis on executive search, direct hire, temp to hire, and temporary/contract staffing. We charge no fees to our placed candidates and our temporary/contract employees. Our client services are 100% guaranteed.

Please forward resumes to:
Bishop & Company
Phone: 808-839-2200
Fax: 808-839-4844
Website: http://www.bishopco.net/

***No relocation, In-state applicants only. Must be available to interview immediately. ***

Location: Honolulu, HI

EEO/AA/DISABLED/VETS

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