Call Us Today! 808-839-2200 Serving Honolulu & Neighbor Islands

Search Jobs

Bi-lingual Director of Residences

Honolulu, HI 96813 | Direct Hire

Post Date: 06/13/2018 Job ID: 16532 Job Category: Operations

Bishop & Co. is seeking qualified candidates for its client based in Honolulu.

 

BI-LINGUAL DIRECTOR OF RESIDENCES  #16532

 

POSITION SUMMARY

The Director of Residences will be responsible for all aspects of the residential operations and serve with proficiency in leadership and operations management. The ideal candidate will thrive in providing and inspiring, excellence in guest relations, performance management and passion for exemplary service. Proficiency in building relationships and serving high-end clientele.  

 

The ideal candidate will speak, read, and write Japanese and English fluently, and offer previous experience in hospitality, travel, finance, banking or real estate or related industry experience.

 

POSITION RESPONSIBILITIES:

Implements high standards for all aspects of life-safety, loss-prevention, unit owner identity, and privacy protection.  Operates within the constraints of the residences budget. Provides timely reporting of financial performance and projections to the Board. Manages luxury condominium facilities and all departments working within the building, including physical plant with attention to protection of the investment and plans to increase its value through superior care. Serves as a Liaison to Association shared services Directors (e.g., Loss Prevention, Human Resources, Accounting, Housekeeping). Develops and implements property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand’ s target customer and employees and provides a return on investment.  Implements training programs related to property management reinforcing constant quality service. Continuously identifies and corrects building and service defects while providing increase in value.

 

Managing Property Operations
  • Develops an operational strategy that is aligned with the brand’ s business strategy and leads its execution.
  • Reviews Owner engagement surveys and prepares yearly action plans comment cards, guest satisfaction results and other data to identify areas of improvement.
  • Prioritizes Operational excellence of: Owner and employee engagement, financial excellence and Property Management
  • Evaluates if Operations Team is meeting service needs and provides feedback to operations team.
  • Participates in public space walk-throughs with Engineering and Housekeeping to ensure public space and back of the house areas are well maintained and preventative maintenance processes are in place.
  • Tours building on a regular basis speaking with employees, owners, and Board of Directors to understand business needs and assess operational opportunities.
  • Works with team to put sustainable work processes and systems in place that support the execution of the strategy.
  • Reviews reports and financial statements to determine the residential property is performing against the budget.
  • Communicates a clear and consistent message regarding departmental goals to produce desired results.
  • Manages luxury condominium facilities and all departments working within the building, including physical plant with attention to protection of the investment and plans to increase its value through superior care. 
  • Serves as a Liaison to Association shared services Directors (e.g., Loss Prevention, Human Resources, Accounting, Housekeeping).
  • Identifies and corrects building and service defects while providing increase in value. 
  • Implements high standards for all aspects of life safety, loss prevention, unit owner identity, and privacy protection. 
  • Maintains complete inventory of: Unit owners’ information, parking and storage spaces, monthly Association common dues, Owners’ monthly/quarterly newsletter, hotel features, services, and hotel restaurant food concepts and information.
  • Maintains complete knowledge of and complies with all hotel and residence policies and procedures.

 

Leading Operations Teams
  • Verifies employees are treated fairly and equitably.
  • Celebrates successes and publicly recognizes the contributions of team members.
  • Fosters employee commitment to providing excellent service, participating in daily stand-up meetings and models desired service behaviors in all interactions with guests and employees.
  • Develops and executes the necessary decisions to keep property moving forward toward achievement of goals.
  • Implements training programs related to property management reinforcing constant quality service. 

 

Managing Relationships with Property Stakeholders
  • Attends owners and Board meetings and provides monthly reports and financial statements to the Board of Directors.
  • Establishes strong relationships with all owners and their Board of Directors to maintain a successful residential community.
  • Promotes synergy through education, communication and innovation.

 

Managing Profitability
  • Works with direct reports to determine areas of concern and establish ways to improve the departments’ financial performance.
  • Prepares and operates within the constraints of the residences’ Annual budget.
  • Identifies key drivers of business success and keeping leadership focused on the critical few to achieve results.
  • Develops and implements property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand’ s target resident owner and employees and provides a return on investment.
  • Provides timely reporting of financial performance and projections to the Board.
  • Guides the Board on appropriate property management requirements and governance compliance.

 

Managing the Owner Experience
  • Creates an atmosphere in all Residential common areas that meets or exceeds owner’ s expectations.
  • Champions the brand’ s service vision for product and service delivery and ensures alignment amongst the leadership teams.
  • Verifies core elements of the service strategy are in place to produce the desired results.
  • Establishes and maintaining open, collaborative relationships with direct reports and entire operations team. Ensures direct reports do the same for their team.
  • Interfaces with customers, (e.g., owners, vendors, guests) on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.
  • Adheres to the telephone etiquette.
  • Handles owner’ s complaints by following the instant pacification procedure and verifying guest satisfaction.

 

Managing and Conducting Human Resources Activities
  • Facilitates the development of creative solutions to overcome obstacles and manages the implementation to continually improve guest satisfaction results.
  • Verifies that employees are treated fairly and equitably.
  • Verifies that regular, ongoing communication is happening in Operations (e.g., pre-shift briefings, staff meetings).
  • Fosters employee commitment to providing excellent service, participates in daily stand-up meetings and models desired service behaviors in all interactions with owners, their guests, and employees.
  • Incorporates owner satisfaction as a component of staff/operations meetings with an emphasis on generating innovative ways to continually improve results.
  • Sets goals and expectations for direct reports using the performance review process and holds staff accountable for successful performance.
  • Solicits employee feedback, utilizes an “ open door policy” and reviews employee satisfaction results to identify and address employee problems or concerns.
  • Verifies that property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and supports the Peer Review Process.
  • Conducts annual performance appraisal with direct reports according to Standard Operating Procedures.
  • Champions change manages the implementation of brand and regional business initiatives and communicates follow-up actions to team as necessary.

 

MANAGEMENT COMPETENCIES

 

Leadership
  • Professional Demeanor - Exhibiting behavioral styles that convey confidence and command respect from others; making a good first impression and representing the company in alignment with its values.
  • Problem Solving and Decision Making - Identifying and understanding issues, problems, and opportunities; obtaining and comparing information from different sources to draw conclusions, develop and evaluate alternatives and solutions, solve problems, and choose a course of action.
  • Communication - Conveying information and ideas to others in a convincing and engaging manner through a variety of methods. Strong public presentation skills.
  • Adaptability - Maintaining performance level under pressure or when experiencing changes or challenges in the workplace. 

Managing Execution
  • Planning and Organizing - Gathering information and resources required to set a plan of action for self and/or others; prioritizing and arranging work requirements to accomplish goals and ensure work is completed.
  • Driving for Results - Setting high standards of performance for self and/or others; assuming responsibility for work objectives; initiating, focusing, and monitoring the efforts of self and/or others toward the accomplishment goals; proactively taking action and going beyond what is required
  • Building and Contributing to Teams - Leading and participating as a member of a team to move toward the completion of common goals while fostering cohesion and collaboration among team members.

 

Building Relationships
  • Coworker Relationships - Interacting with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships. 
  • Customer Relationships - Developing and sustaining relationships based on an understanding of customer needs and actions consistent with company values.
  • Fostering Inclusion - Supporting employees with diverse styles, abilities, motivations, and/or cultural perspectives; leveraging personal differences to achieve objectives; and promoting a work environment where all employees are given the opportunity to contribute to their full potential.

 

Generating Talent and Organizational Capability
  • Talent Management - Providing guidance and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives.
  • Organizational Capability - Evaluating and adapting the structure of organizational units, jobs, and work processes  to best fit the needs and/or support the goals of an organizational unit.

 

Learning and Applying Professional Expertise
  • Applied Learning - Seeking and making the most of learning opportunities to improve performance of self and/or others.
  • Technical Acumen - Understanding and utilizing professional skills and knowledge in a specific functional area to conduct and manage everyday business operations and generate innovative solutions to approach function-specific work challenges
  • Detail Orientation - The ability to attend to and verify the accuracy and completeness of details in work activities.  This includes focusing on the small details of work activities and taking the necessary time to ensure that all the details of completed work are correct and of high quality.
  • General Property Operations - Knowledge of the operating principles and practices of all brand/property-specific functions to support successful operations of the overall property (e.g., Engineering/Maintenance, Event Management, Finance and Accounting, Human Resources, Legal/Contracting, Food and Beverage, Guest Services/Front Desk, Sales & Marketing, Security/Loss Prevention, Retail/Gift Shops, Spa, and Recreation/Health Club).
  • Business Acumen - Understanding and utilizing business information (e.g., employee engagement, guest satisfaction, and property financial performance) to manage everyday operations and generate innovative solutions to approach business and administrative challenges.
  • Applied Business Knowledge - Evaluates market conditions, organizational objectives, and important aspects of the business to accurately diagnose market opportunities and threats; anticipates opportunities and threats, identify issues, and develop strategies and plans. Aligning individual and team actions with strategies and plans to drive business results.
  • Management of Capital Resources - Determines the appropriate allocation of money used to accomplish work goals and submits expenses according to guidelines; appropriately utilizes and maintains equipment, facilities, and materials needed to perform work activities.
  • Administration and Management - Understands and applies the business and management information involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
  • Basic Competencies - Fundamental competencies required for accomplishing basic work activities.
  • Basic Computer Skills - Using basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).
  • Mathematical Reasoning - The ability to add, subtract, multiply, or divide quickly, correctly, and in a way that allows one to solve work-related issues.
  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
 
 

MINIMUM QUALIFICATIONS: EDUCATION, SKILLS AND EXPERIENCE

Education and Experience
  • 2-year degree from an accredited university in Business Administration, Hotel and Property Management, or related major; 4 years’ experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area. Management license for Condominiums, as applicable.

OR
  • 4-year bachelor' s degree in Business Administration, Hotel and Property Management, or related major; 2 years’ experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area. Management license for Condominiums, as applicable.

                                                                                                   

Preferred:
  • Previous Association management experience.

 


Bishop & Company provides recruiting and placement services for client companies and job seekers for opportunities throughout Hawaii, with emphasis on executive search, direct hire, temp to hire, and temporary/contract staffing. We charge no fees to our placed candidates and our temporary/contract employees. Our client services are 100% guaranteed.

Please forward resumes to:

Bishop & Company

(or Email: jobs@bishopco.net)

 

 

Not ready to apply?

Send an email reminder to:

Share This Job:

Related Jobs: