Administrative Coordinator
Posted 06/26/2026
Contract
Contract
Job ID:
22479
Job Description
Administrative Coordinator (Contract | On-Site – Honolulu, HI)
Bishop & Company is seeking an experienced Administrative Coordinator / Administrative Assistant for a W2 contract opportunity with a major Honolulu-based organization. This role is ideal for a highly organized professional who thrives in a fast-paced environment supporting leadership, operations, and procurement functions.
Position Overview
This role provides high-level administrative support, executive support, and office coordination to division leadership. The Administrative Coordinator will manage calendar scheduling, procurement processes, invoice processing, contract documentation, and a variety of operational functions while ensuring accuracy, efficiency, and confidentiality.
Key Responsibilities
- Provide administrative and executive support including calendar management and meeting coordination
- Prepare and process:
- Purchase requisitions, procurement documents, and contracts
- Accounts payable support, invoice processing, and payment tracking
- Maintain office operations, including:
- Office management, supply ordering, and expense reconciliation
- Document management, records management, and filing systems
- IT equipment tracking and coordination
- Handle confidential information, sensitive communications, and internal documentation (e.g., RFAs)
- Provide customer service and client support (in-person and virtual)
- Assist with project coordination, administrative projects, and cross-functional support
Required Qualifications
- Associate’s degree
- Minimum 5+ years of administrative experience, administrative support, or office management experience
- Familiarity with SharePoint, Smartsheet, Adobe Acrobat
- Proven ability to handle confidential and sensitive information
- Strong organizational, multitasking, and time management skills
- Ability to manage multiple priorities, deadlines, and competing tasks
- Strong problem-solving and analytical skills
- Experience supporting procurement, finance, or operations teams
- Proficiency with:
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- General business systems and databases
Preferred Qualifications
- Experience with Oracle Fusion Cloud Applications
- Experience with Workday (HRIS, finance, or procurement systems)
- Strong technical aptitude and ability to quickly learn new software and systems
What We’re Looking For
- Detail-oriented, organized, and reliable professional
- Strong communicator with excellent customer service and interpersonal skills
- Self-starter who can work independently and collaboratively
- Adaptable team player who thrives in a fast-paced environment
Position Details:
- Duration: Through February 2027
- Schedule: Monday–Friday, 7:30 AM – 4:15 PM
- Location: On-site, Honolulu, HI
- Pay: $25.00-$29.00/hr
Please forward resumes to:
Bishop & Company
Phone: 808-839-2200
Website: http://www.bishopco.net/
Location: Honolulu, HI
***No relocation, In-state applicants only. Must be available to interview immediately.***
Equal Opportunity Employer – Disability and Veteran
About Honolulu, HI
Ready to embark on a career journey in beautiful Honolulu, Hawaii? Nestled on the island of Oahu, Honolulu offers job seekers a unique blend of stunning beaches, vibrant culture, and endless growth opportunities. Imagine working near iconic landmarks like Diamond Head State Monument, indulging in delicious local cuisine such as poke bowls and malasadas, or exploring art galleries like the Honolulu Museum of Art. With renowned theaters, the Honolulu Symphony, and the opportunity to catch a game of the Hawaii Pacific University Sharks, Honolulu is a melting pot of art, entertainment, and sports. Discover your next career move in this enchanting city, where work-life balance meets tropical paradise. Explore our job listings today and seize the opportunity to build your career in the heart of Hawaii!