Bishop & Company, Inc.
https://bishopco.net
https://bishopco.net
true
Bishop & Company is seeking an Administrative Coordinator for a well-established educational facility in Downtown Honolulu.
Description:
Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.
Essential Responsibilities
Administration
• Provides general administrative support to different departments.
• Manages the calendar of department leaders and office space, scheduling meetings and events.
• Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally.
• Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.
• Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.
• May handle and coordinate all HR related processes and documentation for new hires.
• Communicates and provides information for visitors and outside sources.
• Coordinates and arranges travel and helps plan all aspects of department events.
• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.
• Trains and assists other administrative support staff.
• Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.
• May serve as the central resources and file manager for all division correspond.
Minimum Qualifications
An equivalent combination of education and experience may substitute for the requirements listed.
• High School Diploma/Equivalent.
• Minimum of 3 years of administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
• Ability to handle confidential information.
• Ability to train other administrative staff.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
Preferred Qualifications
• Experience working in an educational setting.
• Familiarity with organization including internal policies, procedures and practices.
Physical Requirements
• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.
Working Conditions
• Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
Staff will be responsible in managing Division Director's calendar and therefore we privy to confidential information/discussion. Staff will also be responsible to handle procurement and or budget related functions and therefore have access to information that may or may not be sensitive in matter. NDA will be required for this position.
Benefits
Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii, with emphasis on executive search, direct hire, temp to hire, and temporary/contract staffing. We charge no fees to our placed candidates and our temporary/contract employees. Our client services are 100% guaranteed.
Please forward resumes to:
Bishop & Company
(or Email: jobs@bishopco.net)
Phone: 808-839-2200
Fax: 808-839-4844
Website: http://www.bishopco.net/
***No relocation, In-state applicants only. Must be available to interview immediately.***
Location: Honolulu, HI
Equal Opportunity Employer – Disability and Veteran
Administrative Coordinator
4745 W. Ekahi Way Unit D. Ewa Beach, HI 96706 US
Posted: 12/04/2024
2024-12-04
2025-02-12
Employment Type:
Temporary
Job Category: Admin/Clerical
Job Number: 21720
Job Description
Bishop & Company is seeking an Administrative Coordinator for a well-established educational facility in Downtown Honolulu.
Description:
Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.
Essential Responsibilities
Administration
• Provides general administrative support to different departments.
• Manages the calendar of department leaders and office space, scheduling meetings and events.
• Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally.
• Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.
• Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.
• May handle and coordinate all HR related processes and documentation for new hires.
• Communicates and provides information for visitors and outside sources.
• Coordinates and arranges travel and helps plan all aspects of department events.
• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.
• Trains and assists other administrative support staff.
• Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.
• May serve as the central resources and file manager for all division correspond.
Minimum Qualifications
An equivalent combination of education and experience may substitute for the requirements listed.
• High School Diploma/Equivalent.
• Minimum of 3 years of administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
• Ability to handle confidential information.
• Ability to train other administrative staff.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
Preferred Qualifications
• Experience working in an educational setting.
• Familiarity with organization including internal policies, procedures and practices.
Physical Requirements
• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.
Working Conditions
• Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
Staff will be responsible in managing Division Director's calendar and therefore we privy to confidential information/discussion. Staff will also be responsible to handle procurement and or budget related functions and therefore have access to information that may or may not be sensitive in matter. NDA will be required for this position.
Benefits
- Job Type: Long Term Temporary Opportunity
- Pay: $23.07/hr
- Location: Honolulu, HI 96813
- Parking: Not Provided
- Schedule: Monday through Friday, 7:30am-4:15pm
- Benefits: Bishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify
Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii, with emphasis on executive search, direct hire, temp to hire, and temporary/contract staffing. We charge no fees to our placed candidates and our temporary/contract employees. Our client services are 100% guaranteed.
Please forward resumes to:
Bishop & Company
(or Email: jobs@bishopco.net)
Phone: 808-839-2200
Fax: 808-839-4844
Website: http://www.bishopco.net/
***No relocation, In-state applicants only. Must be available to interview immediately.***
Location: Honolulu, HI
Equal Opportunity Employer – Disability and Veteran
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