Administrative Assistant
Posted 08/06/2026
Temporary
Temporary
Job ID:
22546
Job Description
Administrative Assistant
Schedule: Monday–Friday, 9:00 AM–6:00 PM (as needed for operations)
Occasional 6:00 AM start once per month for team meetings
Assignment: Temporary Full-Time (Up to 6 months; assignment may end earlier based on operational needs)
Pay: Starting at $19.00/hour (Higher rates may be considered based on experience)
Parking: Street parking available
Bishop and Company is seeking a detail-oriented and organized Administrative Assistant to support our Facilities & Logistics Department for our client in the Halawa location. This temporary full-time opportunity is ideal for an experienced administrative professional who enjoys working in a fast-paced environment while supporting purchasing, inventory, and departmental operations.
What You'll Do Financial & Administrative Support
We're looking for someone who has:
Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii. We charge no fees to candidates and our client services are 100% guaranteed.
Please forward resumes to:
Bishop & Company
Phone: 808-839-2200
Website: http://www.bishopco.net/
Location: Honolulu, HI
***No relocation, In-state applicants only. Must be available to interview immediately.***
Equal Opportunity Employer – Disability and Veteran
Schedule: Monday–Friday, 9:00 AM–6:00 PM (as needed for operations)
Occasional 6:00 AM start once per month for team meetings
Assignment: Temporary Full-Time (Up to 6 months; assignment may end earlier based on operational needs)
Pay: Starting at $19.00/hour (Higher rates may be considered based on experience)
Parking: Street parking available
Bishop and Company is seeking a detail-oriented and organized Administrative Assistant to support our Facilities & Logistics Department for our client in the Halawa location. This temporary full-time opportunity is ideal for an experienced administrative professional who enjoys working in a fast-paced environment while supporting purchasing, inventory, and departmental operations.
What You'll Do Financial & Administrative Support
- Process purchase requisitions, purchase orders, and vendor invoices
- Submit invoices to Accounts Payable with proper coding
- Maintain organized electronic filing of contracts, invoices, and purchasing records
- File invoices into designated shared folders
- Track outstanding invoices and follow up with vendors as needed
- Assist with project tracking spreadsheets and budget logs
- Support vendor setup documentation, including W-9s and New Supplier Forms
- Monitor inventory levels for Facilities & Logistics supplies
- Order office, maintenance, housekeeping, and operational supplies
- Track distribution of keys, uniforms, equipment, and department assets
- Maintain inventory records and perform periodic audits
- Provide administrative support for ongoing facility projects
- Draft and post department communications and announcements
- Schedule meetings and coordinate calendars
- Record meeting minutes
- Update department intranet pages
- Assist with travel arrangements and reservations
- Provide front desk coverage as needed during scheduled times
- High school diploma or equivalent
- Minimum two (2) years of office experience
- Minimum two (2) years of customer service or public-facing experience
- Bachelor's degree from an accredited college or university
We're looking for someone who has:
- Three (3) or more years of administrative experience
- Experience processing invoices and purchase orders
- Strong proficiency with Microsoft Word, Excel, and Outlook
- Excellent organizational and multitasking skills
- Professional communication skills with vendors and internal departments
- Ability to prioritize multiple assignments with minimal supervision
- Experience with inventory management or purchasing
- Experience supporting Facilities, Construction, Operations, or Healthcare departments is a plus
- Ability to sit and work at a computer for extended periods
- Keyboarding up to four hours intermittently
- Ability to occasionally lift, carry, push, or pull up to 35 pounds
- Indoor, air-conditioned office environment
Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii. We charge no fees to candidates and our client services are 100% guaranteed.
Please forward resumes to:
Bishop & Company
Phone: 808-839-2200
Website: http://www.bishopco.net/
Location: Honolulu, HI
***No relocation, In-state applicants only. Must be available to interview immediately.***
Equal Opportunity Employer – Disability and Veteran
About Aiea, HI
Ready to kickstart your career in the vibrant area around Aiea, Hawaii? This scenic region offers a perfect blend of bustling city life and serene beach vibes, making it an ideal place for professionals seeking growth and new opportunities. From the iconic Pearl Harbor to the lush greenery of Keaiwa Heiau State Recreation Area, this area is rich in history and natural beauty. Explore local art galleries like the acclaimed galleries in Honolulu, catch a show at the historic Hawaii Theatre, or indulge in delicious local cuisine like traditional Hawaiian plate lunches. With a unique culture and irresistible charm, Aiea and its surroundings provide the perfect backdrop for your next career move. Check out our job listings now and discover all that this enchanting region has to offer!